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You have questions, and we have answers!

  • How do I go about renting your barn for my event?
    1. Review our pricing to ensure we are within your budget 2. Submit an inquiry via our contact page 3. Do a walkthrough of the barn to ensure it is the right fit 4. Sign a contract and provide a 50% retainer to lock in your date, the remaining balance is due 60 days prior to your event day
  • What hours is the venue available for rental?
    Our barn is available for rental from 8am to 11pm. 10pm is quiet hour and at 11:00 pm all vendors and guests need to be off property. Prior permission can be given for later check out.
  • What is included in your pricing?
    At the Barn Matsu is a "venue only" facility rental When you contract our venue for your event, our pricing is for the Venue Rental Fee and at a minimum includes the following: - Use of our field to the east of our barn with a beautiful view of Lazy Mountain and Byers Peak, perfect for outdoor ceremonies - Use of our stunning, 3000 sqft wood timber frame barn that can seat up to 150 people - Delivery and set-up of your rentals and decor starting at 8am - 10pm event shut down, with one hour of tear-down and clean-up time for your vendors from 10pm to 11pm - On-site parking for your 150 guests Please see your contract for more details
  • Can I add additional hours to my rental?
    Yes, please inquiry with management directly. Any additional hours must be prearranged ahead of time.
  • Can I have a winter event?
    Yes! Our barn is heated and available to rent, year around
  • Are there any additional fees other than the venue rental fee?
    The only additional fee is a refundable $500 Damage Deposit. The terms of the deposit and other financials are explained in detail in your contract. There may be additional fees, costs and variances to the actual policies on this site and your specific contract. Please refer to your contract for specifics. In all cases the contract will hold precedence.
  • Will my damage deposit be processed?
    Yes, your credit card or check will be processed. If there is no damage to the property, no breeches of the contract, and the venue is returned as received, your Damage Deposit will be fully refunded. It will take approximately two (2) weeks after your event date to process your refund.
  • Can you offer tips and advice for how to set up my event?
    We offer a venue rental. If you are needing assistance with how to set up your event, we highly recommend you hire an event planner to assist you. Please see preferred vendors in your welcome packet
  • Are tables and chairs included in the venue rental fee?
    Tables and chairs are not included; however, we have up to 20 round tables and 150 chairs that can be added on as an additional rental for $500.00. Ask for this to be added to your proposal. This rental can be invoiced separately at any time.
  • Do you allow alcohol to be served at your venue?
    Currently we allow beer and wine to be served at our venue. In some circumstances we may approve a signature drink with prior permission. If you chose to serve alcohol, we require you to hire a TAPs certified bartender(s). Please submit a copy of all TAPs cards with your final event worksheet at the time of your final payment due 60 days prior to your event.
  • Do you allow bands or amplified music played at your venue?
    Yes we allow bands and amplified music to be played at our venue as long as they meet the Matsu Borough sound amplification rules and do not exceed 60 decibels. Please note that 10:00 pm is quiet hour. Music must be turned down by 9:45 pm with the last song finished by 9:50 pm. If anyone disregards the quiet hour and continues to play music after 10:00 pm, the security deposit will be held as a fine and everyone will be asked to leave the premises immediately. No exceptions. Please see our Barn Sound and Amplification Guidelines.
  • Can I hire my own caterer?
    We have a strong preference for the caterers on our vendor list, but welcome you to bring your own. Please see our preferred vendors list which is provided upon booking.
  • Can I hire my own vendors?
    Yes, you may select your own vendors or select from our preferred vendor list.
  • Are there advantages to using your preferred vendors?
    Our preferred vendors have a proven record of providing outstanding products and services; however, these vendors are not affiliated with At The Barn Matsu and we do not guarantee their products or services.
  • Do you provide a venue coordinator?
    No we do not provide an onsite coordinator. We require that you provide at a minimum a name and cell phone number of someone other than the couple getting married, or the event host who can be easily contacted if the need arises. It is our preferrence and in your best interest to hire a professional. Your coordinator takes on the task of making sure your event runs smoothly, from managing and overseeing the first delivery, to the tear-down and clean-up of the venue. Do not underestimate the amount of work that goes into executing an event. You will find recommendations for coordinators on our preferred vendors sheet provided upon booking.
  • Are there onsite hotel accommodations?
    We offer limited onsite accommodations for up to 6 people. Onsite accommodations must be prearranged and paid for in advance. Any persons found to be sleeping on the property without prearranging accommodations will have their security deposit held as a fine. Absolutely no overnight camping, no RVs, or the like
  • Do you provide an onsite point person during the event?
    Our family home is on the property, so someone is usually close by; however, we are not managing your event and have limited oversight to the facility. We may enter the event at any time, we and our representatives are authorized to enforce the policies and procedures of the venue and your contract, as well as other venue-related duties. We are not responsible for the set-up, tear-down, or clean-up of your event. We may periodically check in, and we will do a walk-through with your caterer, coordinator, or other "point" person at the end of your event to ensure clean up has met our requirements.
  • Can I trailer my own horse to your venue for photos?
    Due to liability, we limit the types and amount of animals on our property. Please contact us directly and make a specific request. We will see how we can accommodate you.
  • Can I rent your facility for engagement photos?
    We offer hourly rates for renting our property. Please inquire with details.
  • When can my ceremony rehearsal be scheduled?
    For weddings we offer a weekend rental (or three day rental for weekdays). We offer multi-day package in order for clients to host their rehearsals during the rental period. Please let us know if you need to add on additional days.
  • What is your curfew?
    All events must end by 10:00 pm. Last call for alcohol and last dance must be by 9:30 pm. Music levels must be lowered at 9:45 pm. This is non-negotiable.
  • Do you allow lawn games?
    Yes we allow lawn games that are low impact on our grass. Please inquire about the specific games you wish to make available.
  • Do you allow rose petals?
    Yes, we allow the use of rose petals on the ground for the ceremony. Petals must be cleaned up immediately after the ceremony, including any on the lawn. If you are using petals on a concrete or hardscaped area, they must be white or ivory only. Rose petal stains that require pressure washing to remove may result in a partial loss of your damage deposit.
  • What is the backup plan for weather?
    You will need to monitor the weather forecasts in the days prior to your event or work with a professional wedding planner to advise you on weather and setting up any outdoor activities. Many clients choose to use the inside of the barn for their ceremony as a backup plan. You may also considering renting a tent and/or heaters due to possible inclement weather. Any tents that require staking into the ground must have 811 Dig - called in advance to review utility lines. Keep in mind that there will be spray paint in the grass and on concrete and in all likelihood will be visible on your wedding day. Please talk to us in advance about paint removal after the tent is installed. All labor will be billed accordingly.
  • How will guests know where to park?
    We suggest including an insert with your invitations explaining the parking arrangements. For large groups, we recommend that you hire parking attendants in order to make the best use of the parking lot, and to purchase signage in your wedding colors. Guests may not park outside of our property on the adjoining roads, or they will be towed at their own expense. It is extremely important that your guests do not park outside of our gates on the road leading to our property.
  • What is your payment schedule?
    Along with a signed contract, there is 50% due upon booking to retain your event date. The remaining balance is due 60 days before your event date.
  • Do you require an appointment to view the property?
    Yes, we live on property and require that you arrange an appointment with us in order to see our grounds.
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