HOUSE RULES
for renting our property

Hi! We are the Davidson Family and we can't wait for you to experience the majestic beauty of our property: the rolling hills, fields of flowers, forest wilderness, incredible views and our gorgeous barn. 

 

In order to host hundreds of people every weekend, year around, there are a few conditions that we ask our Clients to abide by in order to maintain excellent relationships with our neighbors and to maintain the beauty of our property  for years to come.  When signing a rental agreement, you agree to these house rules, which may be updated at any time.

Required Final Event Worksheet

In order to ensure quality events on our property, we have a required final event worksheet to assist our Client's in their planning process. It includes required info we need to know about set up info, bartenders, insurance and contact for vendors incase we need to follow up with them to return property, address clean up or liability issues. Due 60 days prior to Client's event 

Hours & Curfew

  • Daily rentals are from 7am to 11pm

  • Last call and last dance is scheduled for 9:30pm, with sound reduced at 9:45 pm

  • 10:00 pm curfew is mandatory with all sound completely off

  • 11:00 pm all guests who are not included in the onsite accommodations and vendors must have completed their tear down and vacated the property. If vendors need additional time for tear down, please inquire. There are options to add-on additional hours for clean up, but these must be prearranged

  • Special arrangements may be made ahead of time for vendors to pick up rentals and equipment outside of the venue rental time. Please inquire.

  • If the premise has not been vacated by 11:00 pm and no previous arrangements have been made, a $250 per hour fee will be assessed

Children

​While we welcome children and families, please note that no special efforts have been made to “childproof” this property, and the Client accepts the risk or harm to any children on the property. These risks are not limited to, but include access to forest, property, cleaning supplies, plants and animals or insects that might be poisonous if ingested

The Loft in the Barn

Included in the venue rental is an open loft above the indoor horse stalls. It is accessed via a tight spiral staircase.  It is intended as a limited getting ready area. It includes a bathroom and a small shower.

  • At no time are any children (age 13 and younger) allowed in the upstairs loft without adult supervision

  • At no time are any children (age 13 and younger) allowed on the spiral staircase going up to the loft without adult supervision

  • No persons should play on the spiral staircase leading up to the upstairs loft

  • Prior to 60 days before your event, Client must provide name and cell phone of the person who will be responsible for cleaning  and collecting personal items out of the loft at the conclusion of the event

Full Bridal Suite BnB

A Full Bridal Suite BnB is located in the lower level of our home, and is about a 5min walk from the Barn. The suite has a bathroom and includes two bedrooms and two full bathrooms with overnight accommodations. It is a great use for the bride who wishes to wake up on location and get ready onsite with a few close friends. It can accommodate up to six people.  This accommodation is not included and can be added on by request.

Alcohol and Inappropriate Behavior​

  • Beer and wine are allowed to be served on our property. Spirits (hard alcohol) are not allowed

  • Beer and wine must be served by a TAPs certified bartender

  • A copy of TAPs cards must be provided to us no later than 60 days prior to your event

  • Under no circumstances may minors or persons who are visibly intoxicated be served alcohol 

  • Anyone who is visibly intoxicated, must leave the premises immediately

  • We reserved the right to remove anyone who is being destructive of property, fighting, drunk, smoking in the building, unauthorized entry into the facility, etc. The individual will be asked to leave immediately by our staff and not allowed to re-enter.

  • Client will not allow guests to engage in any illegal activity, or behavior that may disturb neighbors

Parking

  • There is ample parking onsite for the up to 150 guests allowed at an event

  • No overnight parking unless approved by the onsite manager, and must be removed by 9:00 am the following day or risk being towed at owner's expense

  • There is absolutely no parking in the residential streets leading up to our property. Any vehicles parked off of our property will be towed immediately at owner's expense

  • All vehicles must be parked within designated parking areas, please see signs

Walk-Through of Property

We provide a free initial consultation to walk through the property to view and ensure our facility meets your needs. Most Clients do a walkthrough prior to booking. For the Client who wishes to do additional onsite meetings or walk throughs, our facility is open once a month during a designated hour for site visits.  Please see our website for our monthly schedule.  One additional walk through may be scheduled outside of our designated monthly site visit in order to meet with vendors on site and to plan the flow of your event, take notes, take measurements or finalize your details. Any additional onsite meetings and consultations that are needed outside of our scheduled site visits are available and will be billed at $250.00.

Special Event Tents

  • All special event tents must be reviewed and approved prior to renting. Please do not rent or purchase any tents without written approval and a specific installation plan in place and approved

Smoking, Dogs/Pets and Urinating

  • Smoking, to include e-cigs, are strictly forbidden in the facility and will result in the forfeiture of the full security deposit

  • There is a designated smoking area outside of the north door, and is the only location on the property designated as such. Please no smoking anywhere else on the property. 

  • No dogs or pets allowed on our property. If a pet is brought to our facility, your event will conclude immediately, and your security deposit will be held for a deep cleaning

  • The venue manager needs to be informed of all service animals prior to the event

  • Under no circumstances will anyone, Client, guests, or vendors included, urinate outside on the grounds. There are flushing toilets within the barn for these purposes. 

Insurance

  • Client will purchase event insurance and provide proof of insurance prior to 60 days before your event

 

Candles and Decor

  • Candles must be pre-approved

  • Candles that have been approved, must be enclosed in a glass/heat proof container and on a heat proof base

  • For hanging decorations nails, tape and staples are not allowed.  Consider using zip ties or fishing line. Client is responsible for providing your own ladders, supplies and set up equipment.

  • Absolutely no glitter, fake flowers, straw, dark colored flower petals, confetti, rice, birdseed or the like

  • Use of balloons must be pre-approved. Any balloons that escape and become trapped in our high ceilings will be charged a removal fee.

Cleaning

  • The entire facility, inside and outside must be returned in like condition upon the end of the event, to include picking up and cleaning the facility

  • Cleaning supplies will be provided for these purposes 

  • A cleaning service may be arranged in advance with a local cleaning company, starting at $300.00

  • Prior to 60 days before your event, Client must provide name and cell phone of the person who will be responsible for cleaning  and collecting personal items out of the getting ready suites at the conclusion of the event

  • All send off materials must be environmentally friendly and pre-approved by our managers

  • All decor, personal items and rentals must be cleaned up and have vacated the premises by 11:00 pm at the conclusion of your event

  • A coordinator, whom is not the couple, is required. This person's contact information must be provided 60 days prior to your event. They must agree to stay from the beginning of your event until the conclusion of your event. They must agree to check in with our manager and complete a final walk through to assess clean up needs, damages and the like. If a coordinator does not check out with the manager, the security deposit will be held in full. We highly recommend that you hire a professional coordinator.

  • All event garbage must be collected in bags and placed at the back of the barn for removal.

  • All vendors and service contractors are responsible for the cleanup and removal of their equipment, food, bar supplies and bag up their garbage and must be complete by 11pm

  • Client understands that At the Barn Matsu will not be held liable for any items lost, misplaced, stolen or damaged. The  Client is responsible to confirm that no items where left behind. Any items left will be donated to charity or discarded.